7.2.3. How are appointments displayed in a calendar view?

In a calendar view, the appointment display is defined by the following details:

Your availability displayed during the appointment duration: Reserved, Free
Your confirmation status: Accepted, Tentative, Declined
Visibility of the appointment in shared calendars for users who are not participants: Standard, Private, Secret
If there is enough space, icons for the following appointments are displayed in the Day, Workweek and Week calendar view: recurring appointment, appointment with participants, private appointment, secret appointment, tentative appointment

The display is distinguished by the colours, icons and different shadings.

Display of appointments that are visible to all

Depending on the displayed availability, public appointments are displayed in the following colours and patterns:

Free: Selected colour with broad diagonal stripes
Booked: Selected colour

If you do not select a colour, the colour of the calendar is used. Depending on the confirmation status, public appointments are displayed as follows:

Accepted appointments are displayed in the colour and pattern of the availability.
Tentatively accepted appointments are displayed with question marks.
Declined appointments are displayed in light gray with crossed subject.

Tip: In the calendar settings, you can define whether declined appointments are displayed.

Note: In public or shared calendars you will only see the colours of appointments that have been created by you.

Private or secret appointments display

Private and secret appointments are displayed as follows:

Private appointments are displayed in grey and are marked with the Private icon .

Users that are no participants can only view the appointment date in shared calendars.
Secret appointments are displayed in grey and are marked with the Private icon .

Users that are not participants cannot view the appointment in shared calendars. Secret appointments are not considered for the conflict handling. Secret appointments are not displayed in the scheduling view.

Calendar

Viewing Appointments