12.1. Setting up Guard

Prior to being able to use Guard, you have to apply some basic settings:

You have to enter a Guard security password that is used to encrypt data and to access encrypted data.
Enter a secondary email address that is used if you forget your Guard security password. In this case, use the function for resetting the Guard security password. A new password will then be sent to you. For security reasons, it is highly recommended to enter a secondary email address for this purpose. Otherwise the new password will be sent to your groupware email account.

There are two options for using the basic settings:

Define the basic settings while initially using an encryption function.
Define the basic settings in the groupware settings before using the encryption function.

How to define the basic settings when initially using an encryption function:

Enable the encryption function when composing an email, encrypting a file or uploading a new file by clicking on the Encrypt icon .
You consecutively will be asked to enter a Guard security password and a secondary E-Mail address. Enter the data.

How to define the basic settings before initially using encryption:

Click the Settings icon on the right side of the menu bar. Click on Settings.
In the side bar, click on Security. Click on Guard Security.

When initially opening the Guard security settings, the Guard Create Security Keys window opens.
In the Password field, enter the password that you want to use for encrypting your data.

Confirm the password in the Verify field by entering it again.
In the Enter new secondary email field, enter the email address that is used for receiving a temporary password for resetting your Guard security password.